Schedule an appointment

The New/Edit Appointment Entry dialog box is used to input a new appointment or modify an existing one. New alarm, birthday, call, or any scheduled event entries can be added or edited using this dialog box.

To add an appointment:

Select Category, General, Calendar from the menu (or click the General, Calendar from the Navigator).
If you want to change the overview type of the appointments list, you can select View, Current View, Active Appointments (or any other overview types) from the menu.
Click the New Appointment item on the popup menu (or click the New, New Appointment button on the top toolbar).
In the New Appointment Entry dialog box,enter the appointment name in the Subject box.
Input start date/time and end date/time of the appointment.
Select resource name in Resource box.

The following steps are optional:

Enter or select the location where the appointment will be performed in the Location box.
Set an alarm for the task by checking the Reminder Before checkbox andentering thenumber of minutes before the appointment's start time as the alarm time.
For more detailed descriptions of the new appointment, write them in the Body field.
If the new appointment can be divided into several to-do items, you can list them in the To Do List field. In the To Do List table, there are two columns: Done and Name. Done sets whether the to-do item is completed. Name sets the name for the to-do item. To change the Done status of a to-do item, just click the check box listed in the Done column of that to-do item.
By default, the new appointment is a non-recurrence appointment. You can click the Recurrence button on the tool bar to set the recurrence information for the new appointment. (For detailed information about Recurrence settings, please refer to Recurrence Pattern.)
eReminder provides more than one type of notification ways for the reminder. You can click the Reminder button on the tool bar to set one or more reminder methods for this appointment. (For detailed information about reminder settings, please refer to Reminder Ways.)
Click Save and Close.

In Calendar view, you can also create an appointment by selecting a block of time, right-clicking, and then clicking New Appointment or New Recurring Appointment on the shortcut menu.

The following table will explain the details of fields.

Field Description Table

Field	Description
Subject	Sets the name or brief description for the appointment (up to 255 characters).
Location	Allows you to input a room number or specific office location (for example, Building 1 Room 1 or Suite 123) for the appointment.
Label	Allows you to apply a color-coded label to this appointment so you can tell at a glance what kind of appointment it is.
Start time	Sets the start date and time of the appointment.
End time	Sets the end date and time of the appointment.
All day event	Makes the appointment an event that lasts for one dayor more.
Reminder	Sets a reminder for the appointment.
Reminder before	Sets the amount of time prior to the appointment to display the reminder.
Show time as	Displays the time status for the item as free, busy, tentative, or out of office when others view your schedule.
Body	This area allows freeform text to be associated with the appointment.
To do list	An appointment can include multiple to-do items in To do list.
Resource	The resource associated with the appointment. For detailed information about resource settings, please refer to Resources.
Contacts	The contact names associated with the appointment.
Categories	This button allows you to select categories for the appointment. You can also input categories manually.
Private	Sets the appointment as private.

Note

You can resize the New/Edit Appointment Entry dialog box.

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