Receivables

Use this view to add, edit or view client invoices and payments. You can create three types of invoices:

	Invoices based on a fixed amount When you create invoices for projects that are billed according to a fixed cost, the invoice will be prepared based on the total amount entered in the Projects view. Because the tax rate in the region (part of client information) will not be calculated in this invoice, you should include the applicable taxes within the amount entered.
	Invoices based on actual time and expense entries created by users When you create invoices for projects that are billed according to actual hours, the invoice will be prepared based on time and expense entries created by users using Easy Tracker time entry tools. Invoices can include all or selected time and expense entries. The amount is calculated by the following formula:

Amount = (the total fee from invoiced labor hours * (1 + tax on labor) + the total fee from invoiced expenses * (1+ tax on expense)) - the total payments.

You can customize project cost information using the Project Status view (View, Advanced, Project Status), Actual Expenses view (View, Time & Expenses, Actual Expenses) or Regions view (View, Clients, Regions).

Invoices based on estimated hours When you create invoices for projects that are billed according to estimated hours, the invoice will be prepared based on assignments entries created by users and managers using Easy Tracker Lite and Pro. Invoices can include all or selected assignment entries. The amount is calculated by the following formula:

Amount = (the total fee from invoiced assignments * (1 + tax on labor) - the total payments.

You can customize assignment cost information using the Assignments view in the Projects category, or Project Status view in the Advanced category.

How to use this view:

In the tool bar, you can clone, add or delete items. In the table part, you can select any item, and edit it by using actions in the popup menu.

Payment Tab

User Add(+) and Del(-) button at the bottom of the payment tab to add and del payment entries made against the selected invoice.

Invoiced Labor Hours and Invoiced Expenses Tabs

These two tabs are available when the project is billed according to actual hours, otherwise they will be hidden and unselect-able. All time and expense entries found within the selected range (Start and End Dates above) will be included in these tabs. By default, all entries are billed to be included on the invoice. Click the billed column to unselect (or select) specific entries to exclude (or include) in the invoice.

Invoiced Assignments Tab

This tab is available when the project is billed according to the estimated hours, otherwise it will be hidden and unselect-able. All assignment entries found within the selected range (Start and End Dates above) will be included in the tab. By default, all entries are billed to be included on the invoice. Click the billed column to unselect (or select) specific entries to exclude (or include) in the invoice.

Note:

Invoices based on actual time and expense entries created by users:

All labor and expenses (approved, not billed but billable) of the selected project in the date range will be included and calculated in the invoice.

Labor and expenses to invoice must be set as billable. When user uses the client timesheet entry tool, the timesheet and expenses entered must be set as billable to charge to client. For convenience, you can also check the billable attribute in the assignments, tasks and projects to charge, then all timesheet and expenses of these assignments, tasks and projects will be charged by default.

Invoices based on estimated hours:

All assignments (not billed but billable) of the selected project in the date range will be included and calculated in the invoice. If the start date or end date of an assignment is not included in the date range, then the assignment will not be calculated in the invoice.

Assignments to invoice must be set as billable. When you use Easy Tracker Pro, the assignments entered must be set as billable to charge to client. For convenience, you can also check the billable attribute in the tasks and projects to charge, then all of these assignments will be charged by default.

Receivable

Field Description Table

Field	Description
*Name	The invoice's name (up to 255 characters).
*Project	The project that the receivable will be associated with. To add or edit a project go to the Projects view in the Projects category.
*Start Date	The start date to include on the invoice. The start date and the end date, including the start date and the end date, determine the statistical date range. All time entries and expense entries recorded in this range will be calculated to the selected invoice.
*End Date	The end date to include on the invoice. The start date and the end date, including the start date and the end date, determine the statistical date range. All time entries and expense entries recorded in this range will be calculated to the selected invoice.
Charging By	The type of charging for the project (Total Time, Effective Time). This field is only available when you select Billing By Actual Hours for this project. The invoice charges by total time by default. Note: Effective Time = (Total Time - Total Interrupt) * Work Efficiency / 100.
Amount	Amount to charge. The amount is calculated by the following formula: Amount = (the total fee from invoiced labor hours * (1 + tax on labor) + the total fee from invoiced expenses * (1+ tax on expense)) - the total payments. Use the update button to auto-calculate the total amount client should pay. To add or edit a tax in a region, go to the Regions view in the Clients category.

Receivable Basic

Field	Description
*Date Created	The date the invoice was created.
Number	The invoice number. You can create a separate invoice prefix for each of your clients or projects. (For example, invoices for "Smith Co. Software Project" could be assigned "S" as its invoice prefix, and its invoices would be numbered as "S100," "S101," etc.; "Jones, Inc. Web Project" could be assigned "J" as its invoice prefix, and its invoices would be numbered as "J100," "J101," etc.)
Contact	The name of the person or division to whom the invoice should be addressed.
Attention	The attention about this invoice.
Description	Text to describe the invoice (up to 255 characters).
Extra A	Information specific to your business or to this invoice.
Extra B	Information specific to your business or to this invoice.

Hints:

	The fields marked with * are required fields. When add a new entry, you need fill something in these fields.
	Table View integrates a lot of buttons for easy operation, click here to learn them.
	Clone can easy of entry item. Just select an item, use the action of Clone to clone, and create a new entry with the same settings.
	Switch to the appropriate tab to add Notes, Phones and Addresses if have.

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